Exercise 2

1.       As a project manager I intend to work closely with all the members participating in the project, I intend on keeping good communication with everyone and allocating tasks to all the members, and following their progress.

2.       My campaign projects  will run as from March  to May 2011j, the timeline is as follows:

Date	Facilitator	Activity	Expected outcomes	Summary
5 March 2011	Michael Mulunga	Motivational guest: Jenifer Gatsi	More information on stigma and discrimination, ways on addressing stigma and discrimination	Guest speaker from the Department of HIV/AIDS awareness in the Ministry of youth to address the youths on the current situation of Stigma and discrimination against HIV positive patients in Namibia.
10 March 2011	Silvia Lazarus	Scrip writing & Editing	Story on how the fill will go, and who will play what role.	She will make sure that the scrip is written, typed up and distributed to the members before the 15 march.
11 March 2011	David Amualua	Identifying sites	Have a suitable place were the films will take place.	He will be responsible to identify the sites were the movie will be shot, speak to community members about our project.
11 March 2011	Nelson Haulamba	Camera, sound equipment, lighters	Quality equipment to be used to produce the short film	Mr. Haulamba will get quotations from different companies and present his findings to the group meeting scheduled for the 25 march 2011.
15 March 2011	Indila Kanime	Refreshments for participants		Organize the refreshments for the participants during the film, for now she needs to get the quotation and present it at the meeting.
20 March 2011	Joe Indongo	Organize the logistics	All logistics are in place for the smooth running of the film	He will be responsible for all the logistics relating to the project, get all quotations and present it at the meeting.
25 March 2011	Michael mulunga	Strategic meeting	The meeting will discuss on the way forward of the film, and give feedback on findings from the members.	All members to attend the strategic meeting were they will report on their task, talk about challenges and make major decisions regarding the project.
28 March 2011	Drusilla Hoeses	Workshop in drama performance by: Paul John trainer at the college of the Arts	Confidence to act in front  of a camera, skills in acting	50 Young Achievers members including volunteers to be trained in drama performance.
1 -30 April	All members and volunteers under the leadership of the project manager.	Shooting of the movie	Quality film that reflects the way people are discriminated against and provides information on stopping stigma and discrimination.	The movie will be shot in the different parts in the community.
5 May	Jackson  Paul	Editing of the movie, and printing on discs.	Removal of mistakes and perfecting the film.	He will make sure that the film is well edited and put on the disc.
5 May	Eve Shiimi	Promotional Material	Spreading the message through promotional materials such as t shirts, pens and ect.	Purchasing promotional material that will be used when the movie is launched.
5-30 may	All members and volunteers under the leadership of the project manager	Screening and distribution of copies	1 000 young people to view the film.	The movie will be screened to different groups and distributed to other youth groups around the country.

3.       Finances

Ms. Ester Mauta will be responsible for managing all the groups’ finances, before any money is issued out an approval has to be given by the project manager. No amount exceeding U$75.00 may be issued out without the approval of all the members. Payments exceeding U$50 should either be paid by cheque or electronic transfers. All the expenses for particular things should be filled out in the expense form, and should be accompanied by a proof of payment e.g. Cash receipt or an Invoice. The finance officer should provide an analytic and narrative financial report to the project manager at the end of the project.

4.       No, I believe all volunteers should have a job description so that they know exactly what their responsibilities in the project are. All volunteers will be given a task sheet with all the duties that they should complete, once they complete the task they will then tick it off from the duty sheet. I also intend of having regular meetings with my volunteers to hear about their challenges and success and how I can help them accomplish their tasks. At the end of the project all members and volunteers will have a pool party to celebrate the success of the project.

5.       Job Description

Young Achievers Empowerment project is a youth organization that inspires and motivates young people to have a sense of vision and mission in the lives of young people in the suburbs of katutura. The groups meet every Saturday from 1-4 pm to address on issues and matters facing the youths and come up with possible solution. The group also provides young people with information relating to HIV/AIDS and encourages them to live a healthy life.

The Young Achievers film project is currently looking for a vibrant young person who can fill the position of finance officer, who will be responsible for:

§  Handling of the project funds

§  Reporting to the project manager about the use of funds

§  Draw up a report on the use of the project funds

The finance officer is expected to issue out all fund upon request and approved by the project manager, s/he will be responsible for filling all expense forms and filling them. S/he will make sure that all the expense forms are filled out correctly, all change received and accompanied by original receipts of invoices. The finance officer will also have the responsibility to purchase materials relating to the project. S/he should report all financial related activities to the project manager on a weekly basis. The Finance officer is expected to contribute between 2-3 hours every day.

The officer should have the following skills:

·         Basic knowledge in Finance

·         Basic knowledge in book keeping

·         Hardworking

·         Dedicated

·         Can work in groups

Women and disabled people are encouraged to apply.

Duration:

3 months

Rewards

U$200.00

All interested applicants should forward their CV and certified identity documents to yanamibia@gmail.com, P O Box 7077 Katutura Windhoek, Namibia before the 28 February 2010. Should you have any further questions please don’t hesitate to contact Mr. Michael Mulunga +264 813860010

6.       Project budget

Project Activity	Unit/Quantity	Unit Cost in USA $	Total in USA $
Hiring of venue for workshop	2	30,00	60,00
Script writer fees & Editing	1	200,00	200,00
Hiring of houses, were the film can take place	10 houses	20,00	1000,00
Camera, sound equipment, lighters	30 Days	28,00	840,00
Camera man	30 days	75,00	2 250.00
Refreshments for 50 participants, during the film and workshops	33 days	150,00	4950.00
Drama trainer	2	215,00	430,00
Projector	1	520,00	520,00
Transport for members, to venues and back	30	75,00	2250,00
Accommodation for members outside Windhoek	10 members	65,00	650,00
Promotional materials	5 days	250,00	1000,00
Finance manager	3 months	200,00	600,00
Project manager	3 months	300,00	900,00
Production of (Video Cassettes	20	10,00	200,00
Printing and circulation of 100 DVD’s	100	22,00	2200,00
Miscellaneous items	3% of Total		541.50
Grand Total	18 050		18 591.50